Overview
The School of Graduate, Global, and Online Education (GGOE) is proud to support our graduate student-scholars by offering reimbursement of up to $500 for out-of-pocket costs associated with presentations at peer-reviewed conferences (including poster sessions and roundtable discussions), to accept an award, or to complete a thesis or capstone project for which travel is required. Please note that reimbursement funds are limited and subject to availability based on the number of students seeking reimbursement in a given fiscal year. Additionally, due to this limitation, only conference fees, travel costs, and hotel accommodations can be reimbursed.
Priority consideration for funding in an academic year is granted to graduate students who apply by October 15th. After this deadline, applications are considered on a case-by-case basis if unallocated funds remain available.
Students with questions about graduate student travel should contact Deidre Queen (queen@tcnj.edu).
Procedures
How to Apply
No less than three weeks before the anticipated travel, any graduate student seeking reimbursement funding must review the College’s Student Travel Policy and submit the Graduate Student Travel Funding Request. Incomplete funding requests cannot be reviewed.
» Apply for Graduate Student Travel Funding
After review of all submitted documents, the student who applied will receive a funding decision and (if approved) the reimbursement amount via email. If approved for funding, the student must then complete the required Graduate Student Travel Authorization Form and supporting documents (Emergency Contact Form and Student Travel Waiver). Students who do not submit these required documents will not be eligible for reimbursement.
During Approved Travel
During approved travel, the student is expected to adhere to all requirements and rules established by the College’s Student Travel Policy. The student should keep all receipts for conference fees, travel costs (such as fares for air, bus, train, ride share, etc., or personal car mileage), and hotel accommodations. Receipts must be itemized and show the dollar amount paid including any tips. Due to limited funding, meals will not be covered. As a reminder, the College does not reimburse costs for any alcohol or entertainment purchased.
Reimbursement and After Travel
After the conclusion of the approved travel, the student should submit the Student Travel Receipt Reimbursement form along with any receipts to be reimbursed up to the approved amount within two weeks. Reimbursements will not be processed until the trip has concluded and all receipts have been submitted.
Additionally, students returning from approved travel are encouraged to share photos and a brief overview of their experience so that GGOE and the College can continue to showcase students’ experiences beyond the campus.